Camelot Forest Conservation Association, Inc.

Member Information

Policies

Click on the policy subject to view the written policy and any related links. The number beside the subject title is the policy identification number.

Building Code 041201-R-01
Bulk Trash 020807
Club House Rules
Dam Inspections 020809
Dues Collection 020802
Fences, Walls, Enclosures, and Barriers 050803
Fines 020804-R01
Grievance Committee 020805
Inspection of Records 050301
Member/Landlord 070301

Pets 040301
Policy Authorization 020801
Requirements For 911 Responders 110601
Sheds and Other Outbuildings 040704
Signs 040703
Trash Dumpster (Compactor) 020806
Tree Preservation 050302
Unauthorized Vehicles 040302
Use of Association Facilities 020808
Volunteer Rewards Program 050401

No. 020801
Approved: 08/27/02

POLICY: POLICY AUTHORIZATION

PURPOSE:

WHEREAS Article V, Section 2, and Article VI, Section 1, of the Bylaws grant to the Board of Directors the power and authority to conduct the Association's business;

AND WHEREAS a process is needed to administer to the ever growing complexities of the Association;

AND WHEREAS the Policy Procedure has been accepted as a reasonable way to identify, define and administer these complexities;

THEREFORE, LET IT BE RESOLVED that the Board of Directors establishes the Policy Process as follows:

PROVISIONS:

All Policies shall conform to the format herein established and shall include, but shall not be limited to, policies dealing with members' rights and responsibilities, the protection of their equity in the Association, financial procedures, committee responsibilities, Rules and Regulations governing usage of common areas, and any other such matters identified as in need of administration and regulation.

When a problem or need is brought to the attention of the Board of Directors or the Board of Directors identifies a problem or a need that should be addressed, the Board will investigate the circumstances and make a determination.

Should a need be identified, the Board of Directors will develop a draft policy. Member review and comment may be solicited if deemed appropriate.

After review and revision, a final draft of the Policy may be reviewed by the Association's attorney, then voted upon by the Board of Directors for approval. A majority vote of the Board of Directors shall carry the policy. Such Policy will be enforceable by the Board of Directors within the mandate of its Association powers and duties.

A Policy Manual adopted by the Board of Directors will be maintained by the Secretary of the Association or his/her agent, and will be available for review to all Association members in the Association's Office. These Policies will supersede all previous Policies on the topics included therein. When deemed appropriate by the Board of Directors, copies of specific Policies may be made available to the members.

The approval of each Policy will be recorded in the Association's Minutes along with a copy of same.

No. 020802
Approved: 08/27/02

POLICY: COLLECTION OF ASSOCIATION DUES

PURPOSE:

To ensure the collection of dues in order to maintain the cash flow necessary to meet Association expenses. To provide a standard practice for the collection of Association dues that would treat all members in a consistent and fair manner. To provide a procedure for collection of delinquent dues.

PROVISIONS:

December 20 - The Office will mail annual Association dues invoices with a billing date of January 1.
February 28 - Payment in full is due.
March 5 - A 10% Late Fee will be assessed and monthly statements for delinquent dues will be mailed.
April 1 - When the dues date passes without payment, a Statement with late fee and finance charges will be sent. Finance charges will continue to accrue until the debt is paid in full. If applicable, the payment will be applied to the oldest debt first.
May 1 - A Letter of Notification will be sent via certified and regular mail if payment is not received by this date. The account will no longer be a Member in Good Standing. A suspension of rights and privileges will be in effect until the member either enters into a Payment Agreement Plan or pays the debt in full. Suspended privileges include, but are not limited to, the following: Trash Dumpster (Compactor), Clubhouse, Beaches and Lakes, Picnic Areas, Tennis Courts, and Bulk Trash Dumpster.
June through December - Monthly statements will be mailed, with all activity and updated finance charges expressed. Included in the statement will be a notice of member status (i.e., Not in Good Standing), and a warning about the results of not paying dues for the current year (i.e., Litigation Process).
January - A special letter will be included in all delinquent accounts, informing each party that if past dues and now current dues are not paid by February 28 or arrangements are not made to enter into a Payment Agreement Plan, the account will be turned over to the Association’s attorney who will file judgment in Civil Court (see attached Letter).
March 1 - All delinquent accounts in arrears for two-years dues will be turned over to the Association's attorney or agent who will file charges in Civil Court and proceed with the lien process (Liens are effective for 3 years.). A letter will be sent to the party involved, informing them of such action (see Attachment). If payment is not received before the lien expires, the account will be forwarded to Sheriff's Sale.
All accounts in arrears will be billed according to this policy's procedures during the next year. Every effort will be made to contact the party(s) to collect and to remind them of the consequences should the account remain unpaid. A contact history will be documented.
January - A special letter will be sent to all accounts that have had liens placed on them for two years, now informing them of the Association's intent of having the Association's attorney or agent proceed to Sheriff's Sale in order to collect the dues that now are outstanding for 3 years. Such accounts will have until February 28 to pay the invoice amount or enter into a Payment Agreement Plan. Should the member enter into a Payment Agreement Plan and default in payment, the Association will proceed with the Sheriff's Sale.
If the dues are not paid for the third year (by February 28), a new lien will be filed. A letter will be sent on March 1 to the party(s), informing them of such action.
March 1 - The Association will proceed with a Sheriff's Sale. A special letter will be sent via certified and regular mail, informing the member of such action. A paper history of the account will be forwarded to the Association's attorney with instruction to proceed to sale.
Camelot Forest Conservation Association, Inc., reserves the right to bid on the property, with members' approval, since the amount may exceed Bylaw authority.
Special Note: If a member has outstanding dues and it comes to the attention of the Board of Directors that the property is for sale, a civil complaint will be filed for any outstanding dues and finance charges. If they are not paid, the lien process will be instituted immediately.

No. 020804-R01
Approved: 03/29/05

POLICY: FINES

PURPOSE:

To provide the Board of Directors with a standard procedure for warning and fining owners of lots, owners of vacation homes or primary residences, or owners of rental homes who violate Deed Restrictions or Camelot Forest Conservation Association, Inc.’s Rules and Regulations or Policies.

PROVISIONS:

The Board of Directors will confirm that a member is indeed in violation of the Association’s Rules and Regulations, Policies, Deed Restrictions, and/or Bylaws.
The Board of Directors shall send to the member, via certified and regular mail, a Warning Notice. This letter will request the owner cease, undo, repair, make good on, reimburse costs, or any other means to remove the violation. The party(s) has 30 days in which to start corrective action or 14 days to file an appeal with the Board of Directors, who shall then schedule a hearing on the matter.
If, after 30 days, no resolution or response has occurred or a hearing has not been conducted, the Board of Directors shall impose a First Offense a minimum fine of $100.00. Mail contact, as outlined in No. 2, shall take place, noting the fine. A request for a response to the Hearing Notice within 30 days shall also be included.
If, after another 30 days, no resolution or response has occurred, the Board of Directors shall impose a Second Offense a minimum fine of $200.00. Mail contact, as outlined in No. 2, shall take place, noting the total fines imposed and a statement that the Board of Directors plans to lien the property if a resolution of the complaint does not occur. A request for a response to the Hearing Notice within 30 days shall be included.
If, after 30 days, no resolution or response has occurred, the Board of Directors shall impose a third and final minimum fine of $300.00, and shall begin the lien process. Mail contact, as outlines in No. 2, shall take place. The total fines shall be noted $600.00 minimum and the offender shall be informed that a civil complaint will be filed to seek payment and the lien process will begin within 30 days if the fine is not paid. A response within 30 days to the Hearing Notice will be requested.
Should the party(s) fail to take corrective action within 30 days, pay the fine, or appeal the matter to the Board of Directors' Hearing, the Association will file a civil complaint to seek payment of the fine, plus costs, and enforced compliance by the courts.
Should a judgment be entered in favor of the Association and the party(s) fails to make payment and comply with the court order, the Association will lien the property, seek a court injunction with regards to compliance, and proceed to Sheriff's Sale if necessary.
Special Note: The cutting of trees without a permit will be cause for a fine that may equal the approx. value of the trees cut but not less than $100.00 minimum.
Special Note: If a member has an outstanding fine pending and it comes to the attention of the Board of Directors that the property is for sale, a civil complaint will be filed for any outstanding fines and if not paid at that time, the lien process will be instituted immediately.
Special Note: If an Association member or his/her real estate agent should post a For Sale sign on any lot or home within Camelot Forest, in direct violation of the Association's Deed Restrictions, a Warning Letter and a scheduled hearing date with the Board of Directors will be sent via certified and regular mail, requesting compliance with the Deed Restriction within 30 days. If the member fails to comply within 30 days, a $100.00 file shall be imposed, a civil complaint will be instituted, and the lien process and Fine Policies will begin as in Nos. 4 and 5 above.
The Grievance process does not apply to fines.

No.020805
Approved: 08/27/02

POLICY: GRIEVANCE COMMITTEE

PURPOSE:

To ensure an examination, hearing, and resolution of disagreements between parties on issues including, but not limited to, differences of opinion and complaints.

PROVISIONS:

A pool of names of volunteers who wish to serve on a Grievance Committee will be available at the Association Office.
Volunteers shall not serve on successive Grievance Committees unless the volunteer list has been exhausted. After serving on a Grievance Committee, the volunteer's name shall be removed until the list has been used in its entirety.
A member of the Board of Directors will chair the first Committee meeting. The Chair will have no vote.
The Committee shall be made up of three Association members and one Alternate who are Members in Good Standing. Their names will be picked by lottery from a list of volunteers which shall be witnessed by a majority of the Board of Directors. The Alternate will only be used if, on the day and time of the hearing, a regular Grievance Committee Member does not appear.
Within three days of the Grievance, the Committee Chairman shall arrange the first meeting of the Grievance Committee at which time the nature of the grievance is to be disclosed. Thereafter the Chairman will be excluded. The Committee shall call all following meetings and they shall set the date and place of the hearing and notify all parties concerned within 14 days.
The Committee shall hold the hearing at the set day, time and place with all Grievance Committee members present. In the event of an absence of one member, the Alternate shall be used. They shall consider all evidence, testimony, etc., relevant to the grievance. They shall make a fair and impartial final decision to resolve the difference. If the grieving party(s) or accused party(s), after agreeing to be present at the meeting, does not appear, the Committee shall be free to reschedule the meeting or make its decision without the party(s) being present. The meeting will be tape-recorded and a permanent record of the proceedings made for the Office file and Board of Directors' minutes.
Hearings shall be held in the Association Building. More than one hearing may be held at the same sitting of the Grievance Committee. Attendance for each hearing will be restricted to the parties involved with the individual grievances.
Following the hearing and in consideration of all relevant evidence and testimony, the Committee, by majority vote, will render a decision within 14 days of the hearing. They will deliver a copy of that decision to the Board of Directors and parties involved by regular and certified mail.
The Board of Directors shall be responsible for the enforcement of the decision and shall take appropriate action, legal or otherwise, within 30 days.
Should either party disagree with the final decision reached by the Grievance Committee, either party may contest the decision via litigation at their own expense.
The Grievance Committee members shall be included on the Camelot Forest Conservation Association's liability insurance policy.
Once a decision has been rendered by a Grievance Committee on a specific item, there shall be no resubmission of the same grievance.
The Board of Directors will not consider Grievances that abuse this policy. Such abuses would include, but not be limited to, complaints regarding matters subject to the law, petty complaints, old complaints with new titles, etc. If a grievance hearing is denied, the matter may be brought up at the next general meeting of the Association.

No.020806
Approved: 08/27/02

POLICY: TRASH DUMPSTER (COMPACTOR)

PURPOSE:

The original developers of Camelot Forest made specific provisions in the Deed Restrictions for the residents to provide for their own garbage and trash disposal. When the Association took over, it began providing a small dumpster for homeowners' garbage. Over the years, the service has been expanded to the point where a Trash Dumpster (Compactor) is now available for homeowners' garbage and household trash. While committed to the concept, the Board of Directors reserves the right to suspend, curtail or eliminate entirely the Trash Dumpster (Compactor) when, in its judgment, financial constraints, resident abuse, or other cause makes it necessary to take such action.

Trash is something worthless to the owner, discarded material, or refuse. Recyclables are not trash. For the purpose of this policy, large, heavy, bulky items that may be considered as trash are not allowed to be put in the Trash Dumpster (Compactor) because of the damage they can cause to the machinery.

PROVISIONS:

The Trash Dumpster (Compactor) is provided only for residents of Camelot Forest who are members in good standing in the community. A member in good standing is defined as a member who has current dues paid and/or who has entered into a formal regular payment agreement plan.
The Trash Dumpster (Compactor) is for household trash generated by the residents of Camelot Forest. Trash from outside the Community may not be brought in regardless of the circumstances.
Trash may be delivered to the Trash Dumpster (Compactor) only within the time limits as designated by the Association.
No yard litter is permitted; it should be composted.
By State law, no recyclable materials are permitted. Recyclables include clear, brown, and green glass bottles and jars, aluminum and tin cans, newspapers and inserts, magazines, plastics designated 1 and 2, and corrugated cardboard boxes. Residents found to be in violation of this recycling provision will be warned and/or fined by the Association. If abuse continues, violators will be referred to proper State authorities for further action.
No hazardous waste of any type. Contact (800) 502-6055 for free pick-up by the County.
No hot ashes from stoves or fireplaces.
No lumber or home improvement bulk trash items.
No contractor waste of any sort.
No heavy, bulky items that will jam the Trash Dumpster (Compactor). Such items should be stored until they can be deposited in the Bulk Trash Dumpster when it is available.
No tires or tires on rims.
All trash must be placed in the Trash Dumpster (Compactor). If closed, filled or locked, please return at a later time. Do not leave your trash at the site. Violators will be fined and/or prosecuted.
Any resident or renter (full-time or otherwise) who is found to be in violation of this policy or who willfully and knowingly is found to be responsible for jamming or damaging the compactor will have their privileges suspended and will be held accountable for repair cost and additional pick-up charges should they apply.
Households generating business-related trash will be monitored so as to ensure that such trash complies with this policy and that it does not exceed normal household volume.

No.020807
Approved: 08/27/02

POLICY: TRASH DUMPSTER (COMPACTOR)

PURPOSE:

PROVISIONS:

The Trash Dumpster (Compactor) is provided only for residents of Camelot Forest who are members in good standing in the community. A member in good standing is defined as a member who has current dues paid and/or who has entered into a formal regular payment agreement plan.
The Trash Dumpster (Compactor) is for household trash generated by the residents of Camelot Forest. Trash from outside the Community may not be brought in regardless of the circumstances.
Trash may be delivered to the Trash Dumpster (Compactor) only within the time limits as designated by the Association.
No yard litter is permitted; it should be composted.
By State law, no recyclable materials are permitted. Recyclables include clear, brown, and green glass bottles and jars, aluminum and tin cans, newspapers and inserts, magazines, plastics designated 1 and 2, and corrugated cardboard boxes. Residents found to be in violation of this recycling provision will be warned and/or fined by the Association. If abuse continues, violators will be referred to proper State authorities for further action.
No hazardous waste of any type. Contact (800) 502-6055 for free pick-up by the County.
No hot ashes from stoves or fireplaces.
No lumber or home improvement bulk trash items.
No contractor waste of any sort.
No heavy, bulky items that will jam the Trash Dumpster (Compactor). Such items should be stored until they can be deposited in the Bulk Trash Dumpster when it is available.
No tires or tires on rims.
All trash must be placed in the Trash Dumpster (Compactor). If closed, filled or locked, please return at a later time. Do not leave your trash at the site. Violators will be fined and/or prosecuted.
Any resident or renter (full-time or otherwise) who is found to be in violation of this policy or who willfully and knowingly is found to be responsible for jamming or damaging the compactor will have their privileges suspended and will be held accountable for repair cost and additional pick-up charges should they apply.
Households generating business-related trash will be monitored so as to ensure that such trash complies with this policy and that it does not exceed normal household volume.

No.020808
Approved: 08/27/02

POLICY: USE OF ASSOCIATION FACILITIES

PURPOSE:

To provide a vehicle for residents to reserve Common Areas such as the Clubhouse or a section of a Picnic Area for their personal use for special events. To ensure the restoration of the Common Areas in a timely manner and in a clean and orderly condition. To provide Rules and Regulations for the use of Camelot Forest facilities.

PROVISIONS:

Camelot Forest owners and residents who wish to reserve Association facilities must be Members in Good Standing.
All Camelot Forest owners and residents who reserve a Common Area must observe the published and posted Rules and Regulations for that area.
Camelot Forest owners and residents who wish to reserve a Common Area will contact the Office at least one week beforehand in order to reserve the date and complete a License Agreement (attached), if applicable, and a signed liability waiver.
Camelot Forest owners and residents will conform to the provisions in the License Agreement and submit a security deposit to be returned to them if the Common Area is returned to original condition at the conclusion of the event. All trash must be cleared and disposed of in the Dumpster. Recyclables must be handled in conformity with Camelot Forest policy and State law and are not to be deposited in the Dumpster/Compactor.
The Security Deposit will be returned, if warranted, within a week of the day of the event.
Events may be scheduled between 12:00 p.m. and 7:00 p.m. (11:00 p.m., if at the Clubhouse).
Owners and residents who plan to use the Beach must provide their own certified Life Guard whenever the number of swimmers to Life Guard exceeds State Code or law and after regular Life Guard hours.
A $2.00 per person fee will be charged to cover Association expenses for the trash compactor and waste for up to 50 people. A $3.00 per person fee will be charged for groups over 50 people.
The Association reserves the right to limit and deny use of the Common Area to residents who, in the opinion of the Board of Directors, abuse the privilege.

See additional rules for use of the clubhouse.

No.020809
Approved: 08/27/02

POLICY: DAM INSPECTIONS

PURPOSE:

Dam ownership by Camelot Forest Conservation Association, Inc., carries with it significant legal responsibilities. In order to assure that owners meet their responsibility to maintain their dams in a reasonable and safe condition, Pennsylvania’s Department of Environmental Protection requires a dam owner to conduct regular inspections of their dams and to correct deficient items uncovered in such inspections.

[The first known inspection of Camelot Forest's dams at Lake Kathryn and Lake Guenevere was conducted at the request of the Camelot Forest Conservation Association, Inc.'s Board of Directors on February 20, 2002, by the Pennsylvania Department of Environmental Protection, Office of Water Management, Bureau of Waterways Engineering, Division of Dam Safety. The dams were classified as low hazard, C-3 dams solely from visual observations at the sites. A more detailed analysis could prove the dams to be other than a C-3 classification. Overall, both dams appeared to be in good condition. The inspection of the dams resulted in a number of findings that needed to be corrected and a recommendation was made that the Association become compliant with Chapter 105 Regulations, which require dam owners to inspect their dams once every three months. (Ref. "Dam Inspection Report" by Michael A. Sames, February 20, 2002.)]

PROVISIONS:

The Facilities Director, Recreation Director, and any other volunteers will conduct inspections during the months of January, April, July and October of each year.
The Directors will utilize the Dam Inspection Checklist provided by the Department of Environmental Protection, Division of Dam Safety (Attachment #1) for inspections and maintenance.
The Facilities Director, who is chairman of the Dam Inspection Committee, will report at the next monthly meeting following their inspection. The Board of Directors will act on the report and direct the Facilities Director or his agent to take corrective actions to remedy or correct any deficient items found during the inspection in order to become compliant.
The Directors will share their findings and recommendations with the general membership annually.
The Dam Inspection Checklist Report will be available in the office for membership inspection during normal operating hours.
A permanent file will be maintained in the Association's office for such inspection reports, both professional and otherwise.
Beginning in the year 2002 and at a maximum span of every five (5) years thereafter, a Registered Professional Engineer will conduct an inspection of the dams at Lake Kathryn and Lake Guenevere, utilizing the Dam Inspection Checklist from the Pennsylvania Department of Environmental Protection, Division of Dam Safety (Attachment #1).

No.020809
Approved: 02/13/04

POLICY: PETS

PURPOSE:

Many residents of Camelot Forest own and enjoy their pets. Pet owners must respect the rights of others to live without the possible nuisance and potential mess of pets violating their property. Residents must be relieved from fear of dogs roaming through Camelot Forest.

PROVISIONS:

Only traditional household pets are permitted.
All dogs must be walked on a leash. State law prohibits letting your dog run at large; all dogs must be kept under control.
All damage created by a pet is the sole responsibility of the pet owner or the property owner if the pet owner is a renter. Damage to association property will be repaired by the Association and repair costs billed to the property owner.
No animals shall be kept or bred for commercial purposes
Dog owners must pick up after their dog in other residents' driveways or in residential areas or common property where people walk or would cut grass. If necessary, citations will be issued, hearings conducted, and fines levied.
All residents must abide by State dog laws. All dogs must be licensed and inoculated. Licenses may be obtained from the Monroe County Treasurer or from designated veterinary offices or pet supply stores. Call (570) 517-3182 to obtain details from the County Treasurer. Dog licenses must be renewed on or before January 1.
Guests at Camelot Forest who bring their dogs with them must have their dogs licensed in their home states.
Complaint Procedure: If a pet is being offensive, the offended party should first talk with the pet owner and request correction. If the offense continues, an incident report should be submitted to the Board. If necessary, the proper authorities will be contacted. The Board will follow appropriate policy.

No.040302
Approved: 02/13/04

POLICY: UNAUTHORIZED VEHICLES

PURPOSE:

To ensure that no nuisance or anything obnoxious, unlawful, or detrimental to Camelot Forest residents will be allowed to disturb the peace, tranquility, and safety of the community.

PROVISIONS:

No unlicensed motor vehicle may be kept on any property in Camelot Forest. It is a violation of Tobyhanna Township Ordinances and Camelot Forest's Deed Restrictions (No. 9).
The operation of snowmobiles is prohibited anywhere in Camelot Forest property, its roads, and lakes, except when used for a legitimate emergency purpose.
Recreational vehicles, whether licensed or unlicensed, are not permitted on community roads, which are Township owned. Recreation vehicles are motorized vehicles not normally operated on public roads, and include, but are not limited to, ATVs, snowmobiles, golf carts, utility vehicles, go-carts, dirt bikes, and the like. Such vehicles are also not permitted on any Camelot Community common property.

No.040703
Approved: 07/12/04

POLICY: SIGNS

PURPOSE:

To clarify Camelot Forest Conservation Associations' Deed Restriction No 2 that states, "That no signs including "For Sale" or "For Rent" or any other advertisements shall be placed or displayed on said premises without written consent".

PROVISIONS:

No person or entity is permitted to post signs other than approved property identification signs within Camelot Forest Conservation Association (CFCA) for any purpose unless specifically authorized in writing by CFCA or as stated below.
All approved contractor signs must be removed from the property when the Occupancy Permit is granted or the job is completed.
Every property with a home is required to have a lot identification number visible/readable from the road to assist emergency service personnel.
Large, obtrusive signs, as determined by the Board of Directors, will not be permitted.
Residential security signs are permitted as follows: (1) Signs on the house, in the windows or within ten feet the house may have the security company's name on it. (2) A security sign at the street is permitted but shall not have the security company's name on it.
Political signs are not permitted at any time.
Camelot Forest Conservation Association instructional signs must be uniform in size and color (green/white) and as few in number as possible. These requirements are in addition to any state law or CFCA insurance carrier.
Newspaper boxes with the paper company name on it are not permitted.
Members who violate this policy may be subject to penalties and fines as stated in CFCA Fine Policy, Number 020804.

No.040704
Approved: 07/12/04

POLICY: SHEDS AND OTHER OUTBUILDINGS

PURPOSE:

Deed Restriction Number # 4 states that "No outbuildings, other than a garage or carport, shall be permitted." Over a thirty year period, a significant number of members have, without permission from the Association, constructed sheds and other outbuildings on their property. Because of this and the fact that many members expressed their desire to have sheds, the Board of Directors in 1990 decided that there was a need to control outbuildings. Therefore, this policy has been developed to clarify and ensure that such outbuildings conform to the high standards desired by the Association membership and that they do not impact in an unsightly manner on the community and especially your neighbors.

PROVISIONS:

An approved copy of a Tobyhanna Township permit and any variances for such outbuildings must accompany Camelot Forest Conservation Association's (CFCA) Building Permit Application. There presently is no fee for CFCA's permit. Said Building Permit Application must include a plot plan and/or a drawing indicating the location and set backs.
Tobyhanna Township requires a minimum front setback of (50) fifty feet, rear setback of (25) twenty five feet , and side setback of (25) feet to be observed and indicated as such on the plot plan application. No outbuilding may be closer than (8) feet to an existing home.
No shed will be permitted in front of the frontline of the home structure without CFCA approval.
The shed must conform to the house siding, color, trim and roof colors and materials. Metal or plastic sheds are not permitted.
No shed can exceed the following dimensions: WIDTH twelve (12) feet; LENGTH, sixteen (16) feet; HEIGHT, ten (10) feet to the highest point of the roof line. No overhead doors (garage type) will be permitted. The total width of the doors is not to exceed six (6) feet. The dimensions are for the cube of the building and allowances will be made for roof overhang.
Multiple sheds are not allowed. The homeowner will be required to remove any multiple sheds to conform to this policy in order to receive a Certificate of Resale. Such removal must be certified by the Home Site Committee of CFCA before the issuance of said certificate.
Tree houses are not allowed. Any existing tree house must be removed in order to receive a Certificate of Resale. Such removal must be certified by the Home Site Committee of CFCA before the issuance of said certificate.
Existing non-conforming outbuildings will be permitted to remain. However, when replaced, modified, or when the property is sold, they must conform to these regulations and Township Ordinances. Exceptions, if any, will only be granted by the Home Site Committee with the Board of Directors approval.

No.041201-R-01 Approved: 02/22/05

POLICY: BUILDING CODE

PURPOSE:

To ensure that all new construction and improvements to existing structures and property conform to Camelot Forest Conservation Association, Inc, (CFCA) Deed Restrictions and Policies and Procedure Manual so as to preserve and enhance of the natural beauty of Camelot Forest.

To provide a common basis for standardizing the administrative procedures for all construction undertaken by members of CFCA.

To ensure and maintain the continuity of character and natural appearance as a means of enhancing the overall value of the members' property.

PROVISIONS:

The lot must be surveyed, pinned and certified by a licensed surveyor and a copy of that survey must be included in the proposed building packed provided to CFCA Home Site Committee for approval.
No lot clearing or construction work of any kind shall commence on the lot site until CFCA Home Site Committee grants its Building Permit.
A non-refundable construction permit fee in the amount of $200 must also be submitted with the application.
The lot/land must not be cleared of trees, except to accommodate the house print, driveway, well and sewer line. Trees to be removed must be tagged and approved for removal by the Home Site Committee prior to any cutting.
The contractor or owner must submit one complete and accurate set of house plans containing specifications (color chip, roofing, siding etc) and a copy of Tobyhanna Township Building Permit. All township, county, and state fees are the responsibility of the applicant.
The contractor or owner must submit a plot plan showing the location and dimensions of the building, driveway and well.
The building permit shall be valid for a period of 18 months. Construction must begin within a six month period and be completed by 12 months from the start of construction. A new permit with accompanying fees will be required should circumstances occur which prevent meeting the deadlines. The CFCA Home Site Committee may grant a waiver of the new permit fee should circumstance warrant.
The contractor must install, if necessary, a pipe under the driveway at the roadside so as not to disturb the natural flow of run off water through the road swale. A Tobyhanna Township permit is required.
No house, including the porch, deck and attached garage, may occupy a foot print greater than 10% of lot dimensions as stated in Tobyhanna Township Zoning Ordinances.
Contractor work hours are limited Monday thru Saturday, 7:30AM to 6 PM. No work on Sunday is permitted.
A trash container must be placed on site for construction waste and the site must be cleaned of debris at the end of each day worked.
The contractor shall provide a portable toilet on the job site that will be emptied and cleaned on a regular basis.
New rafts, docks and beaches are not permitted on lake front property since the land is owned by CFCA. Existing structures must be removed by January 1, 2010. Existing beaches are permitted to remain but must be allowed to revert back to their natural state.
Minimum square footage (living area) for homes is 1,600 square feet. No detached garages are permitted.
No contractor signs are allowed on the job site in accordance with Tobyhanna Township Zoning Ordinances.
Any additions, extensions, conversions, improvements or changes to the exterior of existing home or anything that entails an increase to the existing square footage (living space) requires a CFCA Building Permit and a Tobyhanna Township Building Permit. In addition, CFCA Permits are required for but not limited to the following: sheds, roofs, repainting (color), residing, decks, tree cutting, etc. Fences, walls, enclosures and barriers of any kind are covered under a separate policy and also require a CFCA Building Permit
Outdoor security lighting that remains on all night or for periods of time that exceed fifteen (15) minutes is not recommended . The intent is to limit light pollution and avoid annoying neighbors. The Township zoning ordinance for outdoor lighting must be followed.
Set back requirements differ from Tobyhanna Township requirements: Camelot's minimums are as follows: Front 50 feet, Side 40 Feet, Rear 40 Feet.
The CFCA Home Site Committee, in the discharge of its official duties, and upon proper identification, shall have authority to inspect the property at any reasonable hour for the purpose of ensuring compliance with this CFCA Building Code Policy.
The Home Site Committee has the authority to grant a variance to a provision of this policy.
Any violation of this policy may result in the member being fined in accordance with association policy.

050301
Approved: 03/29/05

POLICY: INSPECTION OF RECORDS

PURPOSE:

To provide a procedure whereby members request to inspect the records of Camelot Forest Conservation Association, Inc. (CFCA).
To protect CFCA and its members from requests that may prove harmful to either.
To identify records that need to be kept confidential.
To ensure that confidential information on members will be protected and remain private.

PROVISIONS:

ARTICLE VII, BOOKS AND RECORDS, Section 2 of CFCA's Bylaws outlines the procedure to be followed for all requests.
All requests, which must be in writing, are to be handled by CFCA's Solicitor. Such requests must:

specify which records the member requests to see,
state the reason for wanting to see the records,
acknowledge and accept CFCA's Inspection of Records policy,
be accompanied by all appropriate forms as contained herein and in the Bylaws.

CFCA's Solicitor will determine the time and place for access to the books and records. The member will be responsible for payment of reasonable costs of labor for the CFCA Office Coordinator and Solicitor as well as office materials and Board members’ time.
Unless state laws say otherwise, members access to the following CFCA records will not be granted:

Individual personnel records,
Documents supplied by individual members containing personal information not directly related to the business of CFCA,
Records concerning a pending or likely lawsuit,
Association records that the law specifically bars associations from disclosing,
Contracts, leases, and other commercial transactions still being negotiated.

050302- R01
Approved: 02/14/06

POLICY: TREE PRESERVATION

PURPOSE:

To protect, promote, and enhance the natural beauty and rural character of Camelot Forest
To protect the soil, water and air quality
To help minimize tree removal
To ensure that tree removal causes the least damage to surrounding trees
To protect and enhance the property values in the community
To help promote and maintain the health of Camelot's community forest

PROVISIONS:

For the purpose of this policy, a tree is defined as a tall, woody plant with singular or multiple trunks, and a minimum three (3) inches in circumference (round) or one and one half (1 1/2) diameter (across) at breast height (3-5 ft.)
The Association will allow the removal of tress on residential lots in the community so long as the removal of trees can be justified in accordance with this policy.
The removal of any tree shall require a permit obtained from the office and approved by the Homesite Committee.
No tree shall be removed except where such tree is located in the area in which a homesite, driveway, sewage line, well, and/or a utility right of way has been approved. Other such removals may be permitted by the Homesite Committee upon appropriate written request. All trees to be removed must be identified and tagged in accordance with CFCA Building Code Policy.
The removal of a tree that constitutes a hazard will be approved.
Existing ground vegetation should be preserved wherever possible, practical and feasible. Where natural vegetation is non-existent or has been destroyed, natural landscaping should be considered.
No tree removal permit will be required to prune a tree(s) but all such pruning must be in accordance with the national Pruning Standards. Copies are available in the office.
Owners who removed their septic mounds are encouraged to replant the area with appropriate trees and natural landscaping.
Any owner who is in violation of any of the provisions of this policy, except No. 10 below, shall, after due notice and hearing, be fined a minimum of $100. and shall, in addition, pay the cost of tree replacement. Replacement trees shall be at least three inches in diameter and the number of new trees will be equal to or greater than the diameter of the tree(s) removed without approval. Such replacement will be at the direction of the Homesite Committee.
The land around the perimeter of the lakes belongs to Camelot Forest Association, Inc. Lake front lot owners are not permitted to cut any trees or natural ground cover/vegetation on this Community common property.
CFCA may issue a permit for tree removal in a wetland area provided the approval and removal are in accordance with current government regulations. The soil in the wetland area cannot be disturbed, graded, filled or improved upon in any way without a permit from the Army Corps of Engineers. Any violations shall be referred to the Pennsylvania Department of Environmental Protection and the U.S. Army Corps of Engineers.
The owner may appeal, in writing, any adverse decision of the Homesite Committee to the Board of Directors who have 30 days to schedule a hearing and render a decision.

050401
Approved: 04/05/05

POLICY: VOLUNTEER REWARDS PROGRAM

PURPOSE:

To reward members who volunteer their time and effort for the enhancement and betterment of Camelot Forest as a conservation association and a development.

To encourage participation on various Camelot Forest Conservation Association, Inc. (CFCA) committees.

To reward those who organize, supervise, or work on CFCA-sponsored events or work details.

PROVISIONS:

A voucher (credit) in the form of a gift certificate will be awarded to members who actively participate in the following activities:

Participation in a committee meeting (various types)
Running or assisting with a recreational event (picnic, trip, fishing contest, dinner outing, etc.)
Leading or participating in a work detail, i.e.: bulk trash days, clean-up detail, lake opening or closing, Camelot Forest entrance maintenance and planting, dam inspections, etc.
Special Assignment given at the discretion of a director on the board.

One $5.00 voucher will be merited for each full hour of pre-approved volunteer activity. The voucher can be redeemed for a gift certificate.
Voucher eligibility must be approved beforehand by a member of the Board of Directors. One voucher is merited per hour by attendance and active participation.
Voucher recording

A logbook shall be kept in CFCA's office by the Office Coordinator for all vouchers awarded and redeemed as a permanent record of individual participation.

Vouchers shall be sequentially numbered.
The voucher shall have the receiver's name and lot number noted in the logbook.
The voucher shall be dated and signed by the Director in charge of the activity.

Voucher Redemption

Vouchers can be redeemed (exchanged) for a CFCA gift check made out to the redeemer's choice of a participating local business, charity, or CFCA dues.
Vouchers redeemed shall be recorded in the logbook and reconciled against the checks issued by the Office Coordinator.
Vouchers cannot be redeemed (exchanged) for any CFCA check made out to any individual person or persons.
Vouchers can be combined by more than one person for a common redemption.
The gift check stub shall note the voucher number(s) and name(s) of the redeemer(s). The logbook shall indicate the name of the person picking up the check.
Vouchers may be handed into the CFCA office on any day that it is open for business. The gift certificate will be available in one week from that date.

Voucher Budget

The Board of Directors will be responsible for overseeing the overall cost of the program and may, at it's discretion, cap or limit expenses as needed to keep within the budget.

050803
Approved: 08/23/05

POLICY: FENCES, WALLS, ENCLOSURES, AND BARRIERS

PURPOSE:

To protect the natural beauty of Camelot Forest
To protect property values in the community
To maintain the forested, rural characteristics of the community
To define Deed Restriction No. # 5
To minimize any distraction to the natural setting

PROVISIONS:

For the purpose of this policy, a fence is hereby defined as a structure serving as an enclosure, barrier or boundary, usually made of post, boards, wire, plastic, stone or rails.
Fences, walls, enclosures and/or barriers that impact adversely on the community, residential properties and common ground will not be permitted except as those exempted in this policy.
The Board of Directors shall be responsible for the regulation of this policy.
When a clearly demonstrated need is proven, the Board of Directors will allow for a permit to be issued for a fence, wall, enclosure, barrier.
The following type fences etc. are exempt from this policy and do not require a permit.

Enclosures which are used to keep deer away from landscape plantings that are made of safe, flexible plastic or wire mesh or other similar materials and that are colored so as to blend in with the natural landscaping. Such fences can not enclose the property or prevent/restrict freedom of movement.
The fence enclosing the tennis courts at Lake Kathryn
The fence enclosing the Sewage Pump located on Lady Jennifer Court
Fences required by Tobyhanna Township ordinances.

No fence, other than those exempted, shall be erected without a permit and a copy of the site plan for the fence.
The site plan must include the following: location of fence in relation to the boundaries of the lot, references to any other fence and the home, details of fence design, type materials, dimensions and the existence of any right of ways or easements.
No fence etc. shall be erected which is:

Enclosures or plantings around propane gas tanks are encouraged, provided they meet safety standards.

070301
Approved: 03/13/07

POLICY: MEMBER/LANDLORD

PURPOSE:

To insure that Camelot Forest Conservation Association, Inc. (CFCA) members are aware of their responsibilities to the community if they rent their property. To keep Camelot Forest a clean and desirable place to live and play by preserving the natural beauty and serenity that attracts people to the area.

PROVISIONS:

Member/landlord must complete the attached Member Rental Registration form. A $100.00 annual registration fee is due June 1, to help defray the cost of rentals to CFCA. Failure to submit this form and fee to CFCA will result in a fine in accordance with CFCA Fine Policy.
Member/landlord will be held responsible for any damage to CFCA common property by their renters.
Member/landlord must provide the Rules and Regulations for Rentals packet to their tenants. Copies may be obtained from the Camelot Office upon registration. If the property is listed through a real estate agency, the packet must also be provided to the realtor who must distribute it with the key.
Members are advised to call the police if a renter distrubance warrants it and to file a written complaint at the CFCA office.
Renters have basic privileges that are provided to Members in Good Standing such as the use of the trash compactor and recreation facilities. The renter may not use Camelot facilities if the owner is not a Member in Good Standing.
Member/landlord must provide information on the trash compactor and recycling. A receptacle must be provided for items to be recycled as well as map of Camelot Forest showing the route to the trash compactor and the recycling bins.
Full-time renters may receive copies of the Camelot Forest newsletter. Owners must request this distribution and inform the office when the renter has moved out or if the renter no longer wishes to receive the newsletter.
Camelot Forest reserves the right to suspend the privilege to use CFCA facilities if renters abuse them or disregard the Rules and Regulations for Rentals.
Member/landlord who has a complaint filed against them may be fined in accordance with the CFCA Fine Policy after due notice and hearing.

110601
Approved: 06/14/2011

ADDRESSING REQUIREMENTS FOR 911 RESPONDERS

PURPOSE:

To insure compliance with Tobyhanna Township mandated address system.
To facilitate fire, medical, police, etc. response time.
To provide for a neat appearance of address signs within the Camelot Forest Conservation Association (CFCA) Community.

ADDRESS NUMBERS DISPLAYED ON HOMES:

Numbers must be 4 inches high and made from white reflective material on a contrasting dark background.
Numbers may be displayed either vertically or horizontally on the home.
Numbers must be placed over or on either side of any entrance or any place on the home so that they are visible from the driveway and/or roadway.

ADDRESS NUMBERS DISPLAYED ON ROADSIDE SIGN POST

Numbers must be displayed on a stand-alone post that is to be of unpainted Pressure Treated wood, 4 inch by 4 inch, by 6 feet long. Exceptions for existing signposts will be made provided they meet the requirements of "EXISTING SIGN POSTS", as shown below.
The signpost will be placed on either side of the driveway, on your property.
The numbers must be made of reflective white material. They must be (4) inches high and mounted on a board painted with green reflective paint.
The numbered sign must be visible from either direction of the road or, head on if on a cul-de-sac.
The address numbers will be mounted horizontally on the stand-alone post so that the bottom of the signboard is four (4) feet above ground level.

EXISTING SIGN POSTS

Some properties have existing signs with the original CFCA numbering system. These original numbers must be removed. The old personalized signposts may be used providing they meet the height and visibility requirements as shown below.
If the existing signposts or signs have any personalization (names, decorations, etc.) the personalized posts and/or signs may remain.
The existing signpost must be located on either side of the driveway, on your property.
The new address numbers must be made of reflective white material. They must be (4) inches high and mounted on a board painted with green reflective paint.
The numbered sign must be visible from either direction of the road or, head on if on a cul-de-sac.
The address numbers must be mounted horizontally on the stand-alone post so that the bottom of the signboard is four (4) feet above ground level.

ENFORCEMENT

Tobyhanna Township will not issue occupancy permits for new homes unless the new home is properly signed.
Tobyhanna Township will enforce the 911 emergency Sign ordinance.
Existing homes will be denied CFCA and Township permits unless the home is properly signed.
In addition, CFCA reserves the right to impose fines in accordance with the CFCA Fine Policy Number 020804.

CLUB HOUSE RULES

Camelot Forest owners and residents must file an application to reserve the date and post $100.00 security deposit.
Camelot Forest residents must sign a waiver releasing the Camelot Forest Conservation Association, Inc., and its members from all legal liabilities.
The Clubhouse may not be used for religious services.
The Camelot Forest resident who reserves the Clubhouse is responsible for any and all damages that may occur.
Occupancy of the premises cannot exceed Township occupancy regulations.
All trash must be cleared and disposed of in the Dumpster. Recyclables must be handled in conformity with Camelot Forest policy and State law and are not to be deposited in the Dumpster/Compactor.
A $2.00 per person fee will be charged to cover Association expenses for the trash compactor and waste for up to 50 people. A $3.00 per person fee will be charged for groups over 50 people.
Camelot Forest owners and residents who use the Clubhouse must be members in good standing.